Employment Wage Subsidy Scheme (EWSS)
TWSS ends on 31st August 2020. EWSS starts for payrun dates from 1st September 2020 and run until 31st March 2021. Both schemes will run in parallel from 1st July 2020 until the TWSS ceases on 31st August 2020. It makes provision for payment to qualifying employers of a flat rate subsidy for each eligible employee. Further details on EWSS can be found here.
Payroll v20.10.00 has released and it implements the functionality required for EWSS.
Once Payroll 2020 is updated
- Employers must confirm they have registered for EWSS and wish to make submissions for EWSS employees in Settings > Wage Subsidy.
- Employers must mark each employee they wish to be flagged for EWSS in payment submissions from a list in Utilities > Employee EWSS Flags or individually via Employee Details > Main Tab.
- Then process and submit their payroll as normal.
A video and further information is available here.
21st December 2021 – v20.14.00
PRSI Weeks
Fixed an issue where PRSI Weeks breakdown may show incorrectly. PRSI weeks reported to revenue were not affected.
9th June 2021 – v20.13.00
Submission Enquiry
We will now show the details for upto 4 PRSI Classes and Weeks for each submission record.
7th April 2021 – v20.12.00
Prompt to install Payroll 2021
The prompt to install Payroll 2021 will now appear until 31st December 2021.
Wage Subsidy Enquiry
Fixed a bug where the Wage Subsidy Enquiry would not Print/Export
Spaces in Import Timesheet
Fixed a bug where trailing spaces would lead to timesheets not being imported correctly.
22nd December 2020 – v20.11.00
Employee Notes
Fixed a bug where the timestamp button would not show in Employee Details > Notes
Miscalculated Cumulative Pay for Income Tax
Fixed a bug where Cumulative Pay for Income Tax could be miscalculated following roll backs or rebuild cumulative when the employee had previous employment on their RPN.
Recalling Rolled Back Payment
Added a support utility that allows the recall of rolled back payments.
Deductions Analysis Report
Fixed a bug where Pension Deductions that were not PRSI Exempt would be marked as PRSI Exempt on the report.
11th November 2020 – v20.10.20
EWSS Visibility
Improved visibility for EWSS flagged payments. The Submission Enquiry will now show True/False for whether a payment submission was flagged for EWSS.
Improved visibility for EWSS state. Display a note in Employee Details for EWSS Active employees when a company is not EWSS active.
Improved visibility for EWSS in Audit Trail. The Audit Trail will now show Employee EWSS state changes.
Bug Fixes
Fixed a bug where an Employment ID of more that 8 characters would not display correctly in Wage Subsidy Enquiry or the Revenue CSV.
Fixed a bug in the CSO EHECS where Persons Employed would not be calculated correctly if there was a change to the pay frequency.
6th October 2020 – v20.10.15
Import Timesheets
Fixed a bug where a non EWSS company would get an error tblAccount not in edit/insert mode when setting up to import timesheets
6th October 2020 – v20.10.14
TWSS Reconciliation
Made changes to how the Wage Subsidy Amount field is updated as well as which payments are included for resubmission via the Resubmit Wage Subsidy utility required for TWSS Reconciliation.
Restarted Employees
Made changes to how RPNs are assigned to restarted employments to ensure the correct RPN is used.
Restoring Backups
Made changes to how backups are restored so that it is not possible to overwrite a submission already made to Revenue.
11th September 2020 – v20.10.07
EWSS July & August Sweepback CSV
Added a utility to create the required Sweepback CSV to Utilities > Create EWSS Sweepback CSV. This will display a list of all employees. The employees who are to be included in a Sweepback claim should be marked here and the CSV created so it can be uploaded to ROS between 15th September and 14th October. More information on the EWSS Sweepback can be found from Revenue, here or from the Payroll Helpfile.
4th September 2020 – v20.10.06
Net to Gross Payments
Fixed a bug where the Net to Gross option might not be applied to an employee who was previously in receipt of TWSS.
Re-submit Wage Subsidy Payments
Originally, Revenue’s Payroll Submission Service could not accept the value of Employer Refund Scheme or the Temporary Wage Subsidy Scheme being claimed. In preparation for Revenue Reconciliation of the Refund Scheme and TWSS, we have added a utility to allow users to re-submit any such payments that did not originally included the value amount. It can be found in the Top Menu; ROS > Resubmit Wage Subsidy.
PRSI Class in Submission Enquiry
Added fields for the first 2 PRSI Classes included in a submission. It will be unusual to see more than one, however some Refund Scheme Refunds and Supplementary Payments may have a second class included in the submission.
31st August 2020 – v20.10.02
EWSS – Gross Pay Validation
Implemented a validation for EWSS submissions that will warn if the weekly gross pay figure is outside €151.50 – €1462, the limits for EWSS subsidy. The Employee should be unticked for EWSS to allow this payment to go through (Employee can be ticked again before future payments if required) or the payment should be rolled back and re-entered if the gross pay is incorrect.
27th August 2020 – v20.10.00
EWSS – Implementation
We have implemented the functionality required to submit payments under EWSS. See Payroll Helpfile for details on setting up and making payments under EWSS in Payroll 2020 and for EWSS Guidelines. Visit Revenue.ie or our COVID-19 page for more on EWSS.
Revenue TWSS Reconciliation CSV
Fixed a bug that would create the Revenue TWSS Reconciliation CSV in a format that would fail Revenue’s validation checks when uploading to ROS.
30th July 2020 – v20.09.40
Print Multiple Payslips
We have added a ‘Print Payslips’ button to Employee Details > Tax Card. This will allow the Preview or Printing of multiple payslips for one employee at the same time.
Block TWSS from September 1st, 2020
As TWSS is ending on August 31st 2020, we have put on block on any pay run dates from September 1st 2020 onwards including TWSS. TWSS is being replaced by the Employment Wage Subsidy Scheme (EWSS) and further information will be issued as EWSS details are clarified.
Pending Replacements
We have added a feature to the main ROS menu. Pending Replacements will give a list of any rollback and replace submissions awaiting the re-entry of payments for processing.
17th July 2020 – v20.09.36
TWSS without CSV Instruction
We have removed the option to include an employee in the TWSS when they are not on the CSV. Employees ceased correctly will be added to the CSV overnight when restarted and notified to ROS.
Year to Date Summary
We have added a Year to Date Summary Report, similar to the Period Summary but showing the full YTD amounts for all employees and breakdown categories. It will also include any amounts entered if using the Mid-Year Startup feature.
Outstanding Replacements
After using Rollback and Replace for a submission, you will now be reminded to create the new payment when you open and close the company until you submit the replacement.
Gross Pay in Audit Trail
Fixed a bug where Gross Pay could be displayed as 0.00 in the audit trail.
Lite Users
Updated the message displayed when attempting to add employees when the limit has been reached. Added a check for number of employees when restarting an employee also.
8th July 2020 – v20.09.34
Restarts – default Employment ID
Changes made to the default Employment ID. Was defaulting to ’01’ where the Ceased employment ID was ‘1’ this was leading to confusion.
Now, where the Ceased employment ID is ‘1’, the Restart employment ID will default to ‘2’
Lookup RPNs – Employment ID Matching
Remove the option to change the Employment ID to match the RPN when the difference is only leading zeroes e.g. ‘1’ vs ’01’
3rd July 2020 – v20.09.33
TWSS – Export Revenue TWSS CSV
Ahead of any reconciliation process with Revenue, we have added the ability create a ‘Revenue CSV’ which can be used to export the Wage Subsidy details from the Wage Subsidy Enquiry in a format that can be used by Revenue.
Rebuild Cumulatives with Mid-Year Startup
Fixed a bug where using the rebuild cumulatives function could result in an incorrect calculation when the company had used MYS.
Cessation Tab
We have added a Cessation tab to Employee Details. This will be the tab to use when you wish to cease an employee’s employment record, create a ceased date submission to ROS or just check the details of a cessation.
TWSS = Temporary COVID-19 Wage Subsidy Scheme
24th June 2020 – v20.09.28
TWSS – Wage Subsidy Enquiry
We have added a Wage Subsidy Enquiry to the Reports menu that shows all J9 payments made via Payroll.
TWSS – Wage Subsidy Payment Field
We have run a utility in the background to update the Wage Subsidy and COVID Scheme fields in payment records. Payments made earlier in the scheme (before version 20.08.26) were not recorded in this manner. There will be no changed to the submitted payment record. This will merely help make the subsidy amounts paid to employees clearer and assist with reconciliation.
TWSS – Pro-rata TWSS when PRSI Weeks are updated
For fortnightly or monthly employees, updating the PRSI weeks will now pro-rata the wage subsidy based on the number of PRSI weeks assigned.
ROS Status
We have improved the facility around ceasing employees, offering a button in Employee Details > Main tab to create a submission with a ceased date included. We have also added details of any submissions with a cease date included to the Employee Details > RPN tab.
4th June 2020 – v20.09.20
TWSS – Deductions
We have added the option for each employee included in the TWSS to have deductions, including PRSAs and Pensions, made from payments. In order for deductions to be made for TWSS employees they must be ‘Active’ in Employee Details > Deductions or Employee Details > PRSA Setup, and each TWSS employee will need to be ticked for ‘Make Deductions’ in Employee Details > Main tab > Wage Subsidy Panel. See Payroll Helpfile for more information.
TWSS – Local Property Tax
Where an instruction to deduct LPT is included in an RPN, LPT will now be deducted from payments made under the TWSS. Employees wishing not to have LPT deducted can use MyAccount to change their payment method.
Check ROS Status
We have added a ‘Check ROS Status’ button to Employee Details > Main tab. This will perform an RPN lookup and update the ROS Status based on the latest RPN retrieved.
26th May 2020 – v20.09.19
TWSS – Supplementary Payments
Added information and calculations regarding effect of supplementary payments on Wage Subsidy due.
TWSS – Operational Phase Calculations
Following clarification from Revenue, all payments for pay run dates from March 26th onwards, submitted using this version, or later, will be subject to Operational Phase rules.
15th May 2020 – v20.09.14
ROS Employment Status
We will now show the ROS Employment Status as retrieved from the latest RPN, to assist with seeing whether Employees are correctly ceased. This will show as ‘Current’ or ‘Ceased’. It will be displayed in the Employee Details > Main tab as well as Employee Details > RPN tab, where we will also display the cessation date if one is included on an RPN.
TWSS – Wage Subsidy Quick Calculator
Added a quick calculator to Employee Details > Wage Subsidy tab. This calculator will allow a Gross Payment be entered and will then calculate the Subsidy Payable based on this Gross Pay and Revenue Operational Phase rules. This is purely for calculation only will not be carried over to a timesheet for the employee.
Payslips
Fixed a issue where the full Fortnight Number would not display on Layout 2 English Language Payslips.
11th May 2020 – v20.09.11
Employee Details > Notes
Fixed an issue where employee notes could not be updated.
TWSS – Wage Subsidy Calculation with no CSV Instruction
Fixed an issue where the wage subsidy could be miscalculated for employees with no csv instruction, where the ARNWP is less than €350 and the Additional Pay exceeds ARNWP.
Adding a PRSA Provider
Fixed an error that was occurring when adding a PRSA provider.
8th May 2020 – v20.09.08
TWSS – Employees not on Revenue CSV
Should a qualifying employee, who would otherwise be eligible for the scheme, not be included in the Revenue TWSS CSV, usually because they were rehired after the initial May 1st cutoff for active employees, you can choose to include them in the TWSS without Revenue CSV Instruction. Before including employees in this manner be sure to read Revenue FAQ Section 2.8. Details on setting up employees can be found in the Payroll helpfile.
TWSS – Payment and Submission Enquiry
Added Wage Subsidy fields to the Payment and Submission Enquiry.
5th May 2020 – v20.09.04
TWSS – Importing Revenue CSV
Fixed an issue caused by employee records with no employment ID.
TWSS – Importing Revenue CSV
Fixed an issue where the employer registered numbers would not match due to lowercase letters.
TWSS – Importing Revenue CSV
In order to allow for a possible issue of further CSVs, subsequent CSV imports will now overwrite existing records already on file and add new records where required.
5th May 2020 – v20.09.02
TWSS – Importing Revenue CSV
Fixed an issue where 8 character PPSNs were not being matched to an employee record during the import process
TWSS – Importing Revenue CSV
Fixed an issue with the TWSS Revenue CSV file not being displayed when filtering file types during importing
TWSS – Average Net Pay for Transitional Phase
Fixed an issue where ER PRSA Contributions were not included correctly when Payroll calculated the Average Net Pay during the Transitional Phase
1st May 2020 – v20.09.00
TWSS – Operational Phase, available for Pay Run dates from the 4th of May 2020
Implemented the operational phase of the TWSS for all pay runs on or after May 4th 2020. This includes importing the TWSS Revenue CSV data and calculating the subsidy payable based on additional pay in line with Revenue rules. Further information on can be found on our COVID-19 page here, from Revenue and in the Payroll helpfile.
Editing Timesheets
Fixed an issues with editing timesheets that could lead to a miscalculation of gross pay.
20th April 2020 – v20.08.21
TWSS – Average Earnings Above €960 per week
From 16 April 2020, the wage subsidy is available to support employees where their average Revenue net weekly pay for January and February 2020 was greater than €960, and their current salary has now fallen below €960 per week, subject to the tiered arrangements and tapering to ensure that the net pay does not exceed €960 per week. See Revenue for more details. We have updated Payroll to allow those averaging over €960 per week to be included in the scheme.
16th April 2020 – v20.08.15
TWSS – Auto Add Timesheets
Fixed a bug that could allow a weekly timesheet to be processed with a monthly wage subsidy value when using auto add timesheets
TWSS – Pay Type Analysis Report
Allowed the previous ‘Wage Subsidy’ rate of pay to be shown in the report
9th April 2020 – v20.08.14
TWSS – Monthly Payments from April
We have added Revenue’s calculation for monthly payments to the employee details screen.
TWSS
We have improved the information offered in Timesheets and Processing when an employee is being paid under the Wage Subsidy Scheme.
TWSS – Average Pay with 0 Insurance Weeks
Following Revenue clarification, we have adjusted our calculation for Average Net Pay for those with 0 Insurable weeks submitted.
3rd April 2020 – v20.08.09
Temporary COVID-19 Wage Subsidy Scheme – Tooltips and General Information
We have added information to many parts of payroll to help clarify how the Wage Subsidy Scheme works, including how it interacts with many of our utilities.
1st April 2020 – v20.08.06
Temporary COVID-19 Wage Subsidy Scheme – Rollbacks
We have enabled the rollback and replace feature for J9 submissions. In line with Revenue guidance, we will continue to block deletions of J9 submissions.
1st April 2020 – v20.08.05
Temporary COVID-19 Wage Subsidy Scheme – Net to Gross Payments
Net to Gross payments can not be used for employees being paid under the Wage Subsidy Scheme. Payments setup as Net to Gross will be processed as a Gross Payment.
Temporary COVID-19 Wage Subsidy Scheme – Rate of Pay Description
As requested by Revenue, the rate of pay description has changed from ‘Wage Subsidy’ to ‘Wage SubsidyC19’
30th March 2020 – v20.08.02
Temporary COVID-19 Wage Subsidy Scheme
Following Revenue clarification, we have changed to 30% of Net Pay amount to instead show the maximum allowed additional payment.
27th March 2020 – v20.08.01
Temporary COVID-19 Wage Subsidy Scheme
We have improved the information offered when setting up to use the scheme and added a 30% of Net Pay amount to the Wage Subsidy Panel.
26th March 2020 – v20.08.00
Temporary COVID-19 Wage Subsidy Scheme
We have implemented the ability to make payments under the Temporary COVID-19 Wage Subsidy Scheme. Latest details on the scheme can be found via Revenue here. See the helpfile in Payroll for how to setup and make payments in Payroll 2020.
24th March 2020 – v20.07.05
Covid 19 Employer Refund Scheme – Rollbacks
Due to the knock-on effect of processing Covid Payment Refunds, Revenue will not allow rollbacks, for deletion or replacement, of submissions with J9 PRSI class. This mainly down to the nature of the scheme and the issues that may arise, for example if a payment already refunded by Revenue to an employer is later deleted.
23rd March 2020 – v20.07.03
ROS Checks – Invalid ROS Cert
An issue was fixed where ROS Checks could not be performed, resulting in an error stating Invalid ROS Digital Certificate Provided
22nd March 2020 – v20.07.02
Covid 19 Employer Refund Scheme – PRSI Exempt Employees
The Covid 19 Employer Refund Scheme requires the submission of PRSI Class J9.
Normally no PRSI details are submitted for these employees, the exception to this in the case of a Covid 19 Refund Submission has now been updated.
20th March 2020 – v20.07
Covid 19 Employer Refund Scheme
We have added the functionality required to make payments to temporarily laid off employees under the Covid 19 Employer Refund Scheme. Details of how to put through a payment can be found within in the helpfile in Payroll. Further details can be found about the scheme from Revenue, here and also within in the helpfile in Payroll.
Multiple BIKs
Fixed a bug where multiple BIKs for an employees could be incorrectly calculated.
13th March 2020 – v20.06
Issue with submitted ‘Gross Pay for USC’ for USC Exempt employees
We have added an Integrity Check for Submissions where a ‘Gross Pay for USC’ of zero (or a minus amount) was submitted for USC Exempt Employees.
If this issue is found a utility will display showing the affected submissions and giving the facility to Reset the these Payments for Resubmission.
When the option to Reset the Payments is taken ‘Submit Payments’ will open and the Payments can be submitted to ROS replacing the previous Payment Submission with the corrected one.
The check will be run automatically on opening a company and is also available in the Utilities menu as ‘USC Submission Integrity’
Mid Year Startup
Changes have been made to ensure the correct calculation of payments following a Mid Year Startup.
Captions and Tooltips
Changes have been made to captions and tooltips in Employee Details and Timesheets screens to explain better certain areas.
Permanent Health Insurance
The option to create a rate of pay for Permanent Health Insurance (PHI) has been added.
Closing Company with Pending Submissions
Made changes so that when clicking ‘No’ to the close company with pending submissions warning will open the Submit Payslips screen.
ROS Status
Added a link to our ROS Status page in the Lookup RPN and Submit Payslips screens.
19th February 2020 – v20.05
Pay for USC
Changes were made to how Pay for USC is reported when an employee is USC Exempt.
Book Enquiries
Added fields to Payment, Employee and Submission Enquiries.
Generate Missing Submissions
Added a Support Utility that will allow Submission Records to be created for Payments that have been submitted to Revenue but do not have a submission record in Payroll 2020.
Submission Status
When a submission has been confirmed as being on ROS, by using ROS > Check Payroll Run, we will now update the ROS status in the Submission Enquiry to read ‘Payslip confirmed on ROS’ rather than ‘Payslip Submit’.
Check for Updates
Changes have been made to how we read the current version number in Help > Check for Updates
Changes to Employee Details Icons
Changes have been made including adding captions to help explain what the icons do.
15th January 2020 – v20.04
Clear All Timesheets
A function has been added to allow all unprocessed timesheets to be cleared at the same time for the active pay period.
RPN Lookup
We have improved the messaging displayed when an RPN is requested after the tax year has passed.
7th January 2020 – v20.03
Create Employees from RPN
Changes have been made to ensure the RPN details are correct following using the ‘Create Employees from RPN’ in a new company.
Default ‘Pay Period’
The default ‘Pay Period’ for a new employee will now align with the ‘Default Wage Interval’ set in Settings > Preferences.
Update from RPN
Changes have been made to ensure the LPT amount is included when using ‘Update from RPN’.
3rd January 2020 – v20.02
Employer’s PRSI
Class A Employer’s PRSI has been changed effective from February 1st 2020. The higher rate threshold will change from €386 to €395. This will also change the thresholds for AX and AL classes. See Welfare.ie for more.
Net to Gross Payments
Changes have been made to allow more than one rate of pay where the rate is Taxable, PRSIable and USCable or non-Taxable, or non-PRSIable and non-USCable.
Payslip Layout
Adjustments have been made to Payslip layout one to improve the alignment when two payslips are printed on the same page.
19th December 2019 – v20.01
PRSI Weeks Adjustment (New Feature)
A feature has been added to the Timesheets screen that will allow the user reduce the number of PRSI weeks assigned to a fortnightly or monthly payment. Please see the helpfile for further details on this.
Payslip Layout and Zoom
Changes have been made to the Payslips Preview to offer more zoom options. The margins on the payslip when printing have also been adjusted slightly to account for some users who were finding details being cutoff on the right edge of the payslip.
11th December 2019 – v20.00
Exclude from Gross
An option has been added to the Rates of Pay that will allow a non-Taxable, non-USCable & non-PRSIable rate of pay to be excluded from the Gross Pay figure reported to Revenue. Only certain payments should be excluded, such as some vouched expenses.
Payslip Layout Changes
The addition of non Gross Pay has initiated some changes to the payslip layout which give a clearer breakdown of payments.
